COMMITTEE ELECTIONS

ALL NOMINATIONS MUST BE RECEIVED AND BE SECONDED NO LATER THAN 4PM ON MONDAY 25TH JANUARY 2021

CORE COMMITTEE POSITIONS

CHAIR


Main purpose of role:

To lead the committee, ensuring the PTA is run in line with its constitution and according to the wishes of all members


Typical responsibilities:


  • Setting the dates and agenda for meetings

  • Managing meetings according to the agenda and remaining impartial while doing so

  • Ensuring meetings are held fairly and contributions from everyone are welcomed

  • Writing the annual report for the AGM

  • Delegating tasks to committee members and volunteers and ensuring these are carried out effectively

  • Being one of the designated signatories on the PTA bank account

  • Getting to know PTA members and welcoming and encouraging new volunteers

  • Drawing up the annual PTA calendar of events

  • Being the PTA's primary link to the school, which includes agreeing on a wish list with the school leadership team

  • Ensuring the PTA is registered with regulatory bodies, e.g. the Charity Commission, and submitting reports where necessary


TREASURER:

Main purpose of role:

To manage and control PTA funds according to the wishes of the committee


Typical responsibilities:


  • Reporting finances at PTA meetings in a clear, concise way that all members can understand

  • Preparing a financial report for the AGM

  • Maintaining up-to-date records of all the PTA's financial activity

  • Organising floats for fundraising events

  • Ensuring money is kept safely before and during events, and banking takings afterwards

  • Reporting income and expenditure information after events

  • Managing Gift Aid claims

  • Completing the Charity Commission annual return (if registered) and getting accounts audited where necessary

  • Managing finances on a day-to-day basis, including making payments, completing banking transactions and issuing bills and receipts

  • Ensuring PTA bank cards and cheque books are safely stored

  • Implementing procedures for making approved payments and claiming expenses and ensuring they're followed by all members


SECRETARY

Main purpose of role:

To ensure the PTA runs smoothly and efficiently through the preparation and organisation of the committee's paperwork and communications


Typical responsibilities:


  • Working with the chair to prepare for and run meetings

  • Circulating the agenda and reports before meetings and identifying outstanding items from previous meetings

  • Helping the chair in planning the AGM and preparing the annual report

  • Assisting the Chair with communication between the committee, volunteers, school and school community, including writing emails, newsletters and social media content, which may involve liaising with school admin staff

  • Taking minutes during PTA meetings, typing them up and distributing them to committee members once approved by the chair

  • Maintaining the PTA's records, including minutes, member contact details and legal documents

  • Ensuring there are enough committee numbers present at meetings to make up the quorum

  • Assisting the Chair in preparing the publicity for events, including flyers, posters and tickets

ADDITIONAL COMMITTEE POSITIONS


VICE CHAIR


The vice chair can support the chair in their role and also take over in their absence.

The role involves working closely with the chair in their work, including running meetings, encouraging volunteer participation and organising events.

In the absence of the Secretary, the Vice Chair will step in to assume those roles and responsibilities described above.

 

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