COMMITTEE ELECTIONS
ALL NOMINATIONS MUST BE RECEIVED AND BE SECONDED NO LATER THAN 4PM ON MONDAY 25TH JANUARY 2021
CORE COMMITTEE POSITIONS
CHAIR
Main purpose of role:
To lead the committee, ensuring the PTA is run in line with its constitution and according to the wishes of all members
Typical responsibilities:
Setting the dates and agenda for meetings
Managing meetings according to the agenda and remaining impartial while doing so
Ensuring meetings are held fairly and contributions from everyone are welcomed
Writing the annual report for the AGM
Delegating tasks to committee members and volunteers and ensuring these are carried out effectively
Being one of the designated signatories on the PTA bank account
Getting to know PTA members and welcoming and encouraging new volunteers
Drawing up the annual PTA calendar of events
Being the PTA's primary link to the school, which includes agreeing on a wish list with the school leadership team
Ensuring the PTA is registered with regulatory bodies, e.g. the Charity Commission, and submitting reports where necessary
TREASURER:
Main purpose of role:
To manage and control PTA funds according to the wishes of the committee
Typical responsibilities:
Reporting finances at PTA meetings in a clear, concise way that all members can understand
Preparing a financial report for the AGM
Maintaining up-to-date records of all the PTA's financial activity
Organising floats for fundraising events
Ensuring money is kept safely before and during events, and banking takings afterwards
Reporting income and expenditure information after events
Managing Gift Aid claims
Completing the Charity Commission annual return (if registered) and getting accounts audited where necessary
Managing finances on a day-to-day basis, including making payments, completing banking transactions and issuing bills and receipts
Ensuring PTA bank cards and cheque books are safely stored
Implementing procedures for making approved payments and claiming expenses and ensuring they're followed by all members
SECRETARY
Main purpose of role:
To ensure the PTA runs smoothly and efficiently through the preparation and organisation of the committee's paperwork and communications
Typical responsibilities:
Working with the chair to prepare for and run meetings
Circulating the agenda and reports before meetings and identifying outstanding items from previous meetings
Helping the chair in planning the AGM and preparing the annual report
Assisting the Chair with communication between the committee, volunteers, school and school community, including writing emails, newsletters and social media content, which may involve liaising with school admin staff
Taking minutes during PTA meetings, typing them up and distributing them to committee members once approved by the chair
Maintaining the PTA's records, including minutes, member contact details and legal documents
Ensuring there are enough committee numbers present at meetings to make up the quorum
Assisting the Chair in preparing the publicity for events, including flyers, posters and tickets
ADDITIONAL COMMITTEE POSITIONS
VICE CHAIR
The vice chair can support the chair in their role and also take over in their absence.
The role involves working closely with the chair in their work, including running meetings, encouraging volunteer participation and organising events.
In the absence of the Secretary, the Vice Chair will step in to assume those roles and responsibilities described above.