Notice of our Annual General Meeting
Thusday 28th January 2021
All parents and carers of children attending Romiley Primary School automatically become members of the Friends of Romiley Primary School. We also extend that invitation to any grandparents, family members and friends/supporters of the school who wish to be a part of our Community.
We are a registered charity and as such are required by law to hold an Annual General Meeting (AGM) every year to report on our activity to you, our members.
This year's AGM will take place on Thursday 28th January 2021 at 7.30pm
Due to current Tier 4 restrictions, we will be holding the AGM via Zoom.
Please do take the opportunity to join us virtually to hear about the work we have done during the most challenging of years, to learn more about our plans for the future and to ask any questions you might have.
We will also hold our annual Committee elections at the AGM. As with most PTAs, our core three positions are Chair, Treasurer and Secretary. We also have a fourth committee position of Vice Chair. All four of these elected officers also act as Trustees of our Charity and therefore must be elected (or re-elected) at each AGM. We welcome all expressions of interest and nominations for the elected positions.
There are also a number of non-committee roles which are essential to the success of our Charity, including Social Media Reps, Class Reps, Funding Reps and Social Reps, all of which require as much or as little time as you have available but make such a difference to us in raising money for the school and providing events throughout the year.
To learn more about the elections, the roles and how to express your interest, just click below.
MEETING INFORMATION & AGENDA
The meeting will take place via Zoom on Thursday 28th January 2021, with an agenda as follows:
1. Minutes of last year's AGM
2. Chair's Report
3. Treasurer's Report
4. Year Ahead
5. Election of Committee
7. Any Other Business
Any papers and reports will be sent out to all registered Zoom attendees in advance of the meeting.
As trustees of FRPS, all named officers are responsible for making sure the organisation is run effectively and in line with our constitution.
As a registered charity, our elected officers are lodged with the Charity Commission.
Although it may seem intimidating, being a good trustee is mostly about common sense, for example:
Ensuring committee meetings are properly organised and minuted
Ensuring everyone is fully informed and can take part in discussions that lead to good decisions
Encouraging everyone to turn up to meetings
Identifying the skills and experience the charity needs to run effectively, and recruiting members with these skills
Making sure the charity's assets are only used to support or carry out its purposes and taking reasonable steps to ensure the school spends the money as agreed